Data Protection Policy - Privacy Notice - Key Elements
This is the privacy notice of RJW Personal Trainer, in this document, "we", "our", or "us" refer to RJW Personal Trainer.
Our registered office is at 202a Topsham Road, Exeter, EX2 6AA.
RJW Personal Trainer is fully committed to compliance with the requirements of the General Data Protection Regulation (GDPR) and all other data protection legislation currently in force.
To this end we endorse fully and adhere to the Data Protection Principles listed below. When processing data we will ensure that it is:
Throughout your training and for as long as is necessary after completion of your training RJW Personal Traine will need to process data about you. The kind of data that RJW Personal Trainer will process includes:
In some cases RJW Personal Trainer may hold sensitive data, which is defined by the legislation as special categories of personal data, about you. For example, this would be information about your health. This information may be processed not only to meet RJW Personal Trainer’s legal responsibilities but, for example, for purposes of suitability for training methods and administration. Since this information is considered sensitive, you will be asked to give express consent for this information to be processed.
Access To Data
You may within one month of a written request, inspect and/or have a copy, subject to the requirements of the legislation, of information in your own client file and/or other specified personal data, and if necessary, require correction should such records be faulty. If you wish to do so you must make a written request to RJW Personal Trainer.
Data Security
Personal information is kept in a locked filing cabinet. Electronic data is password protected on a local hard drive that is regularly backed up. Any data kept on a removable storage media is also kept in a locked filing cabinet.
Our registered office is at 202a Topsham Road, Exeter, EX2 6AA.
RJW Personal Trainer is fully committed to compliance with the requirements of the General Data Protection Regulation (GDPR) and all other data protection legislation currently in force.
To this end we endorse fully and adhere to the Data Protection Principles listed below. When processing data we will ensure that it is:
- processed lawfully, fairly and in a transparent way (“lawfulness, fairness and transparency”)
- processed no further than the legitimate purposes for which that data was collected (“purpose limitation”)
- limited to what is necessary in relation to the purpose (“data administration”)
- accurate and kept up to date (“accuracy”)
- kept in a form which permits identification of the data subject for no longer than is necessary (”storage limitation”)
- processed in a manner that ensures security of that personal data (“integrity and confidentiality”)
- processed by a controller who can demonstrate compliance with the principles (“accountability”)
- observe fully the conditions regarding having a lawful basis to process personal information
- meet it’s legal obligations to specify the purposes for which information is used
- collect and process appropriate information only to the extent that it is necessary to comply with any legal requirements
- ensure the information held is accurate and up to date
- ensure that the information is held for no longer than is necessary
- ensure that the rights of people about whom information is held can be fully exercised under the GDPR (i.e. the right to be informed that processing is being undertaken, to access personal information on request, to prevent processing in certain circumstances, and to correct, rectify, block or erase information that is regarded as wrong information)
- take appropriate technical security measures to safeguard personal information
- ensure that personal information is not transferred outside the EU or to other countries
Throughout your training and for as long as is necessary after completion of your training RJW Personal Traine will need to process data about you. The kind of data that RJW Personal Trainer will process includes:
- details of health
- information about performance and progress
- details of next of kin
- contact names and addresses
- correspondence with RJW Personal Trainer and other information that you have given RJW Personal Trainer
In some cases RJW Personal Trainer may hold sensitive data, which is defined by the legislation as special categories of personal data, about you. For example, this would be information about your health. This information may be processed not only to meet RJW Personal Trainer’s legal responsibilities but, for example, for purposes of suitability for training methods and administration. Since this information is considered sensitive, you will be asked to give express consent for this information to be processed.
Access To Data
You may within one month of a written request, inspect and/or have a copy, subject to the requirements of the legislation, of information in your own client file and/or other specified personal data, and if necessary, require correction should such records be faulty. If you wish to do so you must make a written request to RJW Personal Trainer.
Data Security
Personal information is kept in a locked filing cabinet. Electronic data is password protected on a local hard drive that is regularly backed up. Any data kept on a removable storage media is also kept in a locked filing cabinet.
